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This page shows changes to CAREWare, including bug fixes and new features, and it indicates the HRSA reports for which the builds were created. Builds are referenced based on their intended use: RSR - These are builds created for the 2017 RSR report due in 2018.
ICD-10 Release - This is the first build to include ICD-10 diagnosis codes.
Alternate Build - This build includes features not available in the 2015 ADR build.
ADR Release - These are builds that include ADR reporting features for the 2016 ADR
[...] user reference. Please find the bug affecting your usage and see if it's fixed.
ADAP Brand Name in custom reports ADAP Enrollment Status changes back to Active once case closed date is set ADAP Formulary not saving active date ADAP Quarterly Report not returning #12E Total Cost Adjustments made to service columns are not saved at close of client All activated fields do not display on custom subform tabs All relation field selections generate error [...]
When attempting to save a new custom report that has no filter applied, an error message appears saying the report cannot be saved. However the report is actually saved.
Error is:
Source: Object reference not set to an instance of an object.
at [...]
CAREWare Tips for ADAPs: Key Areas That Impact ADR Data Quality CAREWare is a free, electronic health and social support services information system for HRSA HIV/AIDS Bureau Ryan White HIV/AIDS Program recipients and subrecipients. It produces a compliant xml file for the AIDS Drug Assistance Program (ADAP) Data Report (ADR) as well as the Ryan White Services Report (RSR). In order to ensure that you submit the highest quality data in the ADR, it is important to understand how [...]
ADR — 0.4%
The ADR Client Report, ADR Grantee Report , and ADR Quarterly Reports are created from the ADAP Domain. The CAREWare ADAP drug services module is designed to allow grantees who manage these services to track in detail client-level AIDS Drug Assistance information. The module includes a complete medication list, searchable by generic medication name, brand name, or NDC and includes all client-level fields required for the ADAP Drug Report (ADR). The minimum build required to produce the 2017 ADR Client Report [...]
[...] Provider Data Import (PDI) and uses the same Access template file. The PDE includes the ability to export custom fields from CAREWare into the Access file. The steps below provide the necessary information to create a customized PDE template file. To export custom data you must be logged in to the Central Administration domain. From there you choose the custom data to include and create (make) a PDI template file that includes the selected custom data fields. [...]
[...] might create a data entry screen in MS-Access. The main impetus for building the Form Designer was that users found it cumbersome to have to click a number of buttons to get to different locations in the application—jumping back and forth between the Services screen, then maybe clinical encounters to enter vital signs or diagnoses, and then case notes, etc. The form designer largely eliminates the need to jump around by allowing the user to place all the critical fields for data entry on one (or more) forms, and to place those fields in the order that [...]
When using the Has RW-funded Service = Yes in report filter for demographic report, an error is generated: Source: - An error occurred while attempting to run the custom report.
If the problem persists, please contact technical support.
Object reference not set to an instance of an object.
at jProgBusiness.jBusiness.jSQLDatasetFillHelper.jTableDescriptor.FillTable(DataSet [...]
When editing a custom [...]
When running a cross tab Custom Report with no From/Through dates an error is generated. If details supplied it works. Source: - An error occurred while attempting to run the custom report.
If the problem persists, please contact technical support.
SqlDateTime overflow. Must be between 1/1/1753 12:00:00 AM and 12/31/9999 11:59:59 PM.
at System.Data.SqlTypes.SqlDateTime.FromTimeSpan(TimeSpan [...]
Custom Fields Templates exported using the Make Template MDB in the PDI, create a column for the custom field that is missing a format of Yes/No. Imports using the custom template in the Data Translation Module are left with the value zero, which equals No, instead of Yes or [...]
[...] CAREWare. These are normally caused by configuration issues within the Business or Data tiers. Receiving error: Login failed for user 'cwbt' Receiving error “The application failed to initialize properly (0xc0000135)” when attempting to install RW CAREWare. Received Error: SQL Server does not exist or access is denied Receiving Error: Unable to connect to the remote server Receiving error: Invalid URI: The hostname could not [...]
When using lab comment field in a filter for custom lab report the following error is generated: Source: - An error occurred while attempting to run the custom report.
If the problem persists, please contact technical support.
The data types ntext and nvarchar are incompatible in the equal to operator.
at jProgBusiness.jBusiness.jSQLDatasetFillHelper.jTableDescriptor.FillTable(DataSet [...]
In new builds of CAREWare users will be able to export and import custom reports between separate CAREWare domains. Users have been asking for this functionality for some time and now they will be able to create any custom report in CAREWare, export it and send it another user at a remote, unconnected CAREWare site, and that new user can import the custom report on their [...]
When attempting to save a newly created custom report the user generated the error below. They were able to save and run the report after acknowledging the error. Source: jProgBusiness - Unable to cast object of type 'jMultiTier.jReportMultiTier.jReportColCustomAnnualReviewField'
to type 'jMultiTier.jReportMultiTier.jReportColumnCustomCombo'.
at jProgBusiness.jReports.jCustomReportOperations.addCustomFieldIndexesIfNecessary(jReportFilter [...]
Users processing custom fields using the Data Translation Module may experience the following error: Error on record 2: Column 'Custom Field Name Here' does not belong to table Table. This error can be reviewed in the log file in the Logs folder located at: C:\Program Files (x86)\jProg\DTM\Logs by default. The error occurs because the custom field was not a column in the PDI file. If the option [...]
When adding poverty level to a custom report equal to Null the report generates the following error Source: - An error occurred while attempting to run the custom report.
If the problem persists, please contact technical support.
Subquery returned more than 1 value. This is not permitted when the subquery follows =, !=, <, <= [...]
We are getting the following error when running a custom report and selecting the New Clients option. Source: - An error occurred while attempting to run the custom report.
If the problem persists, please contact technical support.
Operand type clash: uniqueidentifier is incompatible with datetime
at System.Data.SqlClient.SqlConnection.OnError(SqlException [...]
1. User reports in builds 517 receiving an error message while running financial report for multiple domains with custom filter. Source: jProgBusiness - Object reference not set to an instance of an object.
at jProgBusiness.jReports.jReportAreaSelector.CheckForJoinedTables(jSelectTable selectTable)
at jProgBusiness.jReports.jReportAreaSelector.WeedOut()
at jProgBusiness.jReports.jReportOperations.financialReportNOSSDetailNoProvider(jKeyLabelPair[]
selectedDomains, [...]
The Completeness Report has has been removed from CAREWare as of build 914. Calculations from the Completeness Report are now included in the updated Client Report Viewer . To view the RSR Completeness Report in builds prior to 914, first create an RSR Client file for the report year in review. To view the RSR Completeness Report, first create an RSR Client file for the report [...]
Some users have reported a sporadic error message when entering or importing medications for clients or when running custom reports. The error message is: Event is on the wrong date. at jMultiTier.jMultiTier.jDrugEventDateGrouping.Add(jDrugEvent DrugEvent) at jMultiTier.jMultiTier.jDrugEventGrouper.Add(jDrugEvent DrugEvent) at jMultiTier.jMultiTier.jRegimineDecoder.AddDrugSpan(jDrugSpan DrugSpan) at jProgBusiness.jBusiness.RGM_BusinessSideOperations.clientRegimenManager(String [...]
[...] is not the same as an NDC, which is in the ADAP file only). Genvoya and Stribild are the same except that Genvoya contains a different formulation of Tenofovir (TAF) which employs a lower dose and has certain improved pharmaceutical properties compared to its counterpart in Stribild (TDF). To distinguish these two antiretovirals in the RSR medications side of things (vs. ADAP), we recommend the following: Customize the name of the drug so that it is called “Stribild or Genvoya” (this is done in Admin Options> [...]
When a user tries to delete a custom funding source from Contracts and that funding source has been included in the WICY Report Funding section then the error below will be generated. In order to work around this error a user must remove the custom funding source from the WICY report funding section prior to deleting the funding source [...]
[...] feature can merge clients across multiple domains, search and identify clients as duplicates using custom fields, and allows for an automatic daily search based on a client match threshold setting. Note: the client names shown in this document are fictitious names. To access the Central Client Merge feature: Log into the Central Administration Domain. Click Administrative Options . Click Client Merge .
Merge Duplicates – Starts the merge process, which allows a user to choose the correct data for the client’s record using both records being merged. [...]
Medication names can be changed by adding a custom medication name for that medication. This is how brand names can be applied to generic medication names. Custom medication names can be transferred to other providers by using the Custom Name Centralization menu in the Medication Setup menu in Clinical Encounter Setup.
Log into the Central Administration domain. Click Administrative Options Click Clinical Encounter Setup Click [...]
We have found that there is a data loss issue for users with a specific permission assignment in recent builds. Here are the details: • It can occur when a user has either of these permissions: View Client ID or Edit Client ID, and that user does not have either of these permissions: View Address/Phone or Edit Address/Phone.
• The problem was introduced with build 877, and it occurs in all builds thereafter, through the current beta build, 904. The issue was resolved in build 905. [...]
A client record needs a mailing address and Include on label report checked in order to appear on a Mailing Label Report . The client's Mailing Address is always used for the mailing label report. The Include on label report checkbox does not determine which address to use. It only determines whether or not the client should be included on the mailing label report. If the Mailing Address is blank, checking Include on label report [...]
The Financial report generates error with custom field combo box filter in use. This is occurring in builds 545-558. The error is:
Source: jProgBusiness - The multi-part identifier "f46f45ad3c6e54567838a87a6500e223e01.cst_rf_pk" could not be bound.
The multi-part identifier "f46f45ad3c6e54567838a87a6500e223e01.cst_rf_pk" could not be bound.
The multi-part identifier "f46f45ad3c6e54567838a87a6500e223e01.cst_rf_pk" could not be bound.
at jProgBusiness.jBusiness.jSQLDatasetFillHelper.jTableDescriptor.FillTable(DataSet [...]
[...] data can be exported in several file formats using the Single Performance Measure Client List . The Custom Report option includes Field Selections , which can be selected to determine the data that will be exported. The performance measure functions as the filter determining which clients will be included in the custom report. Click Administrative Options . Click Performance Measures . Click the performance measure to highlight [...]
As of build 819, text values can be masked for custom fields. To mask text values in custom fields: Click Administrative Options . Click Custom Features . Click Custom Client Fields (or any custom feature for that text control). Click Add New Control . Mask – The mask is the character that will replace masked values. In this case, the X will replace the first [...]