Page History: ADAP Tips from the DART Team
Compare Page Revisions
Page Revision: Wed, 16 Mar 2016 11:39
As you know, we conducted outreach to all ADAPs this past fall regarding the ADAP Data Report. Many of you use CAREWare for your ADR and we identified some themes across the calls, so we thought it would be helpful to share some useful tips for you as you begin to prepare for reporting the 2015 ADR.
If you need more assistance in these or other areas, please email or call the CAREWare help desk at 877-294-3571.
Tip 1: Setting up contracts for insurance assistance – premiums and copay/deductiblesOne of the important steps in managing your ADAP data in CAREWare is setting up contracting to correctly capture the ADAP services that you provide. Contracts can be set up in the ADAP Setup Wizard or in the Contracts screen for the ADAP domain on the Administrative Options screen. All the defined ADAP insurance service types are included in CAREWare. Be sure that you are using the
most recent build available from HAB.
Tip 2: Where to enter application received date and enrollment statusA common question that we received is where application received date and enrollment status were recorded in CAREWare.
Application received date is recorded in the Application Date field in the upper right corner of the ADAP demographics screen, just above the Enrollment History link.
- When you click on the Enrollment History hyperlink the ADAP Enrollment History opens.
- The Latest Enrollment Date and ADAP Enrollment Status on the Demographic tab hold the current values for the client from the ADAP Enrollment History screen.
Enrollment status is tracked through the Enrollment History field.
- Current Enrollment Status is simply the latest value in the Enrollment history. This is the value that is exported in the ADR.
- Date of Re-certification is the latest date in the history where the Enrollment Status is set to “Enrolled, receiving services.”
Tip 3: Options for importing data into CAREWare Many ADAPs who use CAREWare import data obtained from other sources, such as HIV Surveillance or a PBM. There are two options for importing data into CAREWare: HL7 and the Provider Data Import (PDI). If you are working with a flat file that you need to move into the PDI template tables, you can use the data translation module (DTM).
Click here to find out more about these options. These approaches require preparation on your part, so be sure to start early if you’re going to be importing data.
Tip 4: How to Use CAREWare Built-In Reports to Review DataThere are several reports available in CAREWare that enable you to review your ADAP data before submitting it to HAB. Even though there are built-in reports in the ADR web system, it is recommended that you review your data using the CAREWare reports before you upload it.
- Client Report – This report provides you with an aggregated report of all ADAP data, with hyperlinks that enable you to click on a hyperlinked number, resulting in a list of clients who comprise that number.
- Validation Report – This report compares all of your CAREWare ADAP data against the ADR web system validations.
- View Client File – Enables you to review what is in your ADR XML using a report format.
Tip 5: Understanding Common vs Shared Data in CAREWare:If you use CAREWare for both the ADR and the RSR, you should be aware of some other features in CAREWare such as common and shared data.
- Common data include most of the information on the Demographic tab and on the Annual Review tab. This is the default setting in CAREWare, so that each unique client has core information that is available to all domains that serve the client. If one domain changes a common data element, such as race or HIV status, the change will show up in the client record at all domains that serve him or her. If another domain adds a new record for the insurance status of a client, that information can be seen by other domains serving the client and will be available in reports.
- Shared data must be "turned on" (using the Setup Wizard) and is a "view only" type of sharing. Other domains serving the same client can see the data, and even use it in reports, but cannot edit it. The CD4 and Viral Load tests are viewable to the ADAP domain if Clinical Sharing is activated by both domains.
Click
here to download these tips.
Back to
ADR
Back to
ADAP
Back to the
TARGET ADR page