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[...] HRSA reports for which the builds were created. Builds are referenced based on their intended use: RSR - These are builds created for the 2017 RSR report due in 2018.
ICD-10 Release - This is the first build to include ICD-10 diagnosis codes.
Alternate Build - This build includes features not available in the 2015 ADR build.
ADR Release - These are builds that include ADR reporting features for the 2016 ADR report due in 2017.
HOPWA - These builds were created for improvements [...]
[...] back to Active once case closed date is set ADAP Formulary not saving active date ADAP Quarterly Report not returning #12E Total Cost Adjustments made to service columns are not saved at close of client All activated fields do not display on custom subform tabs All relation field selections generate error on custom reports All services are returned for a Regional User Annual Custom Review data entered on Custom Form not saving Annual Review data not saving when changing to custom tab 1, 2 or 3 Annual [...]
The Data Translation Module (DTM) is a utility designed to parse flat text files in a CSV format, or Excel files, and create an Access database template file that can be easily imported into CAREWare through the Provider Data Import (PDI). You can download the latest version here. You can view the manual here . To review the specifications for the Provider Data Import tables click here . For instructions to setup CAREWare for automatic DTM imports click here . Click here for FIPS County and State reference [...]
CAREWare Tips for ADAPs: Key Areas That Impact ADR Data Quality CAREWare is a free, electronic health and social support services information system for HRSA HIV/AIDS Bureau Ryan White HIV/AIDS Program recipients and subrecipients. It produces a compliant xml file for the AIDS Drug Assistance Program (ADAP) Data Report (ADR) as well as the Ryan White Services Report (RSR). In order to ensure that you submit the highest quality data [...]
ADR — 0.7%
The ADR Client Report, ADR Grantee Report , and ADR Quarterly Reports are created from the ADAP Domain. The CAREWare ADAP drug services module is designed to allow grantees who manage these services to track in detail client-level AIDS Drug Assistance information. The module includes a complete medication list, searchable by generic medication name, brand name, or NDC and includes all client-level fields required for the ADAP Drug Report (ADR). The minimum build required to produce the 2017 ADR Client Report [...]
[...] Completeness Report has has been removed from CAREWare as of build 914. Calculations from the Completeness Report are now included in the updated Client Report Viewer . To view the RSR Completeness Report in builds prior to 914, first create an RSR Client file for the report year in review. To view the RSR Completeness Report, first create an RSR [...]
There are a number of ways to export data out of CAREWare available to users. These export processes can be quite complicated for novice users and we have gathered together all of the available documentation here for each export process. These documents allow users to export data in several formats. Each of the available export methods is described below in brief. Provider Data Export (PDE)
The Provider Data Export (PDE) allows users to export their clinical data [...]
RSR — 0.6%
CAREWare produces the Ryan White Service Report (RSR), a client-level data export required by HRSA for recipients of Ryan White HIV/AIDS Program funding. Users can upload the Client Report (an XML file) to HRSA , and they can also view those files within CAREWare. The CAREWare feature that generates the Provider Report is currently disabled.
The minimum build required to produce the 2018 RSR export is 969, but we generally [...]
There are several good ways to import data into CAREWare, though these processes can be quite complicated for novice users. This wiki page summarizes the three most common methods and provides links to relevant documentation.
Provider Data Import (PDI) The Provider Data Import (PDI) allows users to import their clinical data from other electronic health record applications into CAREWare using a pre-defined Access or XML template. Once one or more files are ready for import, users [...]
[...] field in CAREWare and drag and drop it on your own screen, in any location, just as you might create a data entry screen in MS-Access. The main impetus for building the Form Designer was that users found it cumbersome to have to click a number of buttons to get to different locations in the application—jumping back and forth between the Services screen, then maybe clinical encounters to enter vital signs or diagnoses, and then case notes, etc. The form designer largely eliminates the need to jump around by allowing the user to place all the critical fields for data [...]
When running a cross tab Custom Report with no From/Through dates an error is generated. If details supplied it works. Source: - An error occurred while attempting to run the custom report.
If the problem persists, please contact technical support.
SqlDateTime overflow. Must be between 1/1/1753 12:00:00 AM and 12/31/9999 11:59:59 PM.
at System.Data.SqlTypes.SqlDateTime.FromTimeSpan(TimeSpan value)
at System.Data.SqlTypes.SqlDateTime.FromDateTime(DateTime [...]
We are getting the following error when running a custom report and selecting the New Clients option. Source: - An error occurred while attempting to run the custom report.
If the problem persists, please contact technical support.
Operand type clash: uniqueidentifier is incompatible with datetime
at System.Data.SqlClient.SqlConnection.OnError(SqlException exception, Boolean breakConnection)
at System.Data.SqlClient.SqlInternalConnection.OnError(SqlException exception, [...]
The Provider Data Export is used to export data from selected tables for a specified date span. Data exported from a single provider domain can be edited and re-imported. Data exported for multiple provider domains can be used for reporting purposes and cannot be re-imported. A Provider Data Export file can include provider setup information and metadata. To access the Provider Data Export: Click Administrative Options . [...]
When attempting to save a new custom report that has no filter applied, an error message appears saying the report cannot be saved. However the report is actually saved.
Error is:
Source: Object reference not set to an instance of an object.
at jProgBusiness.jReports.jCustomReportOperations.addCustomFieldIndexesIfNecessary(jReportFilter reportFilter)
at jProgBusiness.jReports.jCustomReportOperations.insertSpecification(String LoginToken,
String DomainPK, jReportSpecification specification, jUser [...]
[...] checked.
The multi-part identifier "srv_dmn.dmn_pk" could not be bound.
at System.Data.SqlClient.SqlConnection.OnError(SqlException exception, Boolean breakConnection)
at System.Data.SqlClient.TdsParser.ThrowExceptionAndWarning(TdsParserStateObject stateObj)
at System.Data.SqlClient.TdsParser.Run(RunBehavior runBehavior, SqlCommand cmdHandler, SqlDataReader dataStream, BulkCopySimpleResultSet bulkCopyHandler, TdsParserStateObject stateObj)
at System.Data.SqlClient.SqlDataReader.SetMetaData(_SqlMetaDataSet [...]
Latest version: *The CAREWare build number that works with the Data Translation Module version is indicated near the Data Translation Module version number. Data Translation Module 2.3.1 (865 or newer) Added ability to map incoming values to a new value.
Previous versions: Data Translation Module 2.1.3 (865 or newer) Fixed bug with case notes Data Translation Module 2.1.1 (865 or later) CSV headers can now be more than one line A single CSV [...]
There are several causes for a client's enrollment status to be reported as Unknown on the RSR. These reasons and solution are provided below.
For the following enrollment status values, CAREWare will set the value to Unknown in the RSR if there is no CASE CLOSED DATE entered in the reporting year:
RSR Report Viewer showing client with Unknown enrollment status Referred Removed Incarcerated Relocated
The case closed date is required in order for CAREWare and the RSR [...]
Client data can be exported in several file formats using the Single Performance Measure Client List . The Custom Report option includes Field Selections , which can be selected to determine the data that will be exported. The performance measure functions as the filter determining which clients will be included in the custom report. Click Administrative Options . Click Performance Measures . Click the performance measure to highlight it. Check the box next to the provider domain. [...]
The Provider Data Export (PDE) allows CAREWare users to export CAREWare data into an Access template file. This is similar to the Provider Data Import (PDI) and uses the same Access template file. The PDE includes the ability to export custom fields from CAREWare into the Access file. The steps below provide the necessary information to create a customized PDE template file. To export custom data you must be logged in to the Central Administration domain. From there you choose the [...]
[...] @wdl_ts_enabled1
Parameter values were:
@wdl_ts_enabled1 = True
Verbose Stack Trace Information: at System.Data.SqlClient.SqlConnection.OnError(SqlException exception, Boolean breakConnection)
at System.Data.SqlClient.TdsParser.ThrowExceptionAndWarning(TdsParserStateObject stateObj)
at System.Data.SqlClient.TdsParser.Run(RunBehavior runBehavior, SqlCommand cmdHandler, SqlDataReader dataStream, BulkCopySimpleResultSet bulkCopyHandler, TdsParserStateObject stateObj)
at System.Data.SqlClient.SqlDataReader.ConsumeMetaData()
[...]
[...] adding any enrollment status field as a custom filter to the no test in X days or any other canned report the following SQL Error is generated. The is no way to edit these reports for enrollment status currently. SqlDateTime overflow. Must be between 1/1/1753 12:00:00 AM and 12/31/9999 11:59:59 PM.
at System.Data.SqlTypes.SqlDateTime.FromTimeSpan(TimeSpan value)
at System.Data.SqlTypes.SqlDateTime.FromDateTime(DateTime value)
at System.Data.SqlClient.MetaType.FromDateTime(DateTime [...]
We have found that there is a data loss issue for users with a specific permission assignment in recent builds. Here are the details: • It can occur when a user has either of these permissions: View Client ID or Edit Client ID, and that user does not have either of these permissions: View Address/Phone or Edit Address/Phone.
• The problem was introduced with build 877, and it occurs in all builds thereafter, through the current beta build, 904. The issue was resolved in build 905.
• In that case, when the user opens the Client Info form and closes it, the values in [...]
A client record needs a mailing address and Include on label report checked in order to appear on a Mailing Label Report . The client's Mailing Address is always used for the mailing label report. The Include on label report checkbox does not determine which address to use. It only determines whether or not the client should be included on the mailing label report. If the Mailing Address is blank, checking Include on label report [...]
Reports can export client data in several file formats using Export Report Document included in the RW CAREWare Report Viewer. CAREWare has several reports already created as well as custom reports. Here are instructions for pre-built reports in CAREWare.
Here are instructions for basic custom reports.
Here are instructions for advanced custom reports.
Here are instructions for the RSR report.
Here are instructions for the ADR report. [...]
The rules for including client data in the RSR are: Client Reporting To be included in RSR a client must have: Be RW eligible at any time during the reporting period. This means they have at least one RW eligibility record, where the eligibility date is before the end date of the report, and there is no closing eligibility record between the eligibility date and the begin date of the report. Have at least one service for which the provider is RW funded, [...]
[...] delete a custom funding source from Contracts and that funding source has been included in the WICY Report Funding section then the error below will be generated. In order to work around this error a user must remove the custom funding source from the WICY report funding section prior to deleting the funding source Source: - An error occurred while saving provider setup information to the database.
If the problem persists, please contact technical support.
The DELETE statement conflicted with the REFERENCE constraint "FK_wic_fn_fnd_sr_rpk". [...]
[...] conflicted with the REFERENCE constraint "FK_grp_srv_rpr_sp_fk". The conflict occurred in database "CW_Data", table "dbo.cw_group_service_report_map", column 'grp_srv_rp_rpr_sp_fk'.
The statement has been terminated.
at System.Data.SqlClient.SqlConnection.OnError(SqlException exception, Boolean breakConnection)
at System.Data.SqlClient.SqlInternalConnection.OnError(SqlException exception, Boolean breakConnection)
at System.Data.SqlClient.TdsParser.ThrowExceptionAndWarning(TdsParserStateObject [...]
Providers on a real-time network have the option of sharing service and clinical data with other agencies. Sharing data with other providers who have a need to know specific information about clients they also serve has many advantages: Agencies can avoid duplication of services, save time spent tracking down clients’ services at other agencies, and get a more comprehensive picture of a client’s needs. Clinics can avoid expensive duplicate tests and potentially dangerous medication interactions if clinical data [...]
The Data Translation Module automatically processes import files and produces Provider Data Import files as long as the Data Translation Module service is started. The Destination Folder can be configured to match the PDIFiles folder, which is used for the automatic Provider Data Import process. Instructions to set up the automatic Provider Data Import process are here . Go to C:\Program Files (x86)\jProg\DTM. Right click Data [...]
When editing a custom report, a user can change the report type and clears out the field selections. When they do that and then selects cross tab and save, this will cause an object not set to a reference error when trying to run or delete the report. When the user goes back to edit the report, the report [...]