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As of build 934, CAREWare has a new feature, Linking Medications to Service Records. Once the Use Subservice Medication Trigger option is turned on, adding a subservice with Trigger medication prompt upon entry activated displays Related Medications and a View/Edit button for users to enter medication records to link to that service. If no medication is linked to the service, that service record will be red in the client's services list. If a medication is linked to the service, the medication record will be green.

To activate Linking Medications to Service Records:

  1. Go to C:\Program Files (x86)\CAREWare\RW CAREWare Business Tier.
  2. Click Stop Server.
  3. Click Common Storage Settings.
  4. Click cmm_st_pk to set the list in alphabetical order.
  5. Scroll to UseSubserviceMedication Trigger.
  6. Change the value for cmm_st_number from '0' to '1'.
  7. Click another space to save the change.
  8. Click Server Settings.
  9. Click Start Server.


To trigger a medication prompt for service entry:

  1. Click Administrative Options.
  2. Click Contracts.
  3. Click Manage Subservices.
  4. Click a subservice.
  5. Click Edit Subservice.
  6. Check Trigger medication prompt upon entry.
  7. Click Save.


Once the trigger setting is enabled that subservice will have the option to add medications to a list of medications related to the subservice when a new service is added to a client's record.

  1. Click Find Client.
  2. Enter search criteria.
  3. Click Search.
  4. Click the client record.
  5. Click Details.
  6. Click Service.
  7. Click New Service.
  8. Click View/Edit for Related Medications.
  9. Click Start.
  10. Check a medication or regimen.
  11. Click Next.
  12. Complete medication form.
  13. Click Finish.
  14. Click Close.

The medication will appear in the client's medication list. The medication will be listed as a Related Medication.


To unlink that medication from a subservice:

  1. Click View/Edit for Related Medication.
  2. Click the linked medication.
  3. Click Link/Unlink Service.

Click here to download these instructions

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